Procurement & Fleet Specialist, Pfizer

ROLE SUMMARY

Global Procurement delivers world-class procurement capabilities to Pfizer, partnering with internal Pfizer customers to ensure they receive maximum value for every dollar spent with Pfizer suppliers.  We accomplish this by executing effective strategic processes, including category management, supplier management and sourcing projects, all supported by efficient procure to pay processes.   We add value by aligning Pfizer with the best suppliers, promoting continuous improvement in supplier performance and driving compliance with Pfizer’s intellectual property and privacy requirements.   We strive to obtain the right price for the right product or service.

A role that provides customer service and support within the market or site to internal client groups and suppliers, including data analysis and reporting, market intelligence gathering, and project tracking. This role also acts as a liaison between the local stakeholder and the Business Process & Operations (BP&O) organization, resolving local Procure-to-Pay (P2P) process issues, ensuring a smooth connection between internal customers, procurement operational resources and the BP&O teams. The role is also responsible for the implementation of specific procurement projects in support of Global Procurement (GP) and the local team needs, as well as supporting the deployment and use of approved Pfizer systems and processes.

ROLE RESPONSIBILITIES

The key tasks include, but are not limited to:

I – Customer Relationship Management:

• Act as the coordinator and liaison between client groups, suppliers, the appropriate sourcing teams and the BP&O group.
• Resolve issues related to the P2P, as required.
• Develop and enhance Procurement relationships with clients at the market / site level, from the procurement business process perspective.
• Ensure clear, effective communication exists between all parties involved.
• Provide communication between market / site issues and Procurement management.

II - Business Processes:

• Work with BP&O team to implement and maintain efficient and effective procurement process solutions, contribute to the continuous improvement of GP practices, procedures and systems to reduce costs and increase efficiency.
• Act in support of Procurement Lead and team to implement the P2P dimension of Sourcing Strategies.
• Functional expert and super user for site and support to Buyers on Ariba functionality.
• Negotiate contracts for the procurement of required goods and services from approved suppliers
• Develop, implement and maintain procurement policies and review on a regular basis
• Ensure conformance with best practices and ensure compliance with policy and procedures
• Undertake operation of all company fleet resources in coordination of service providers and all Pfizer employees.
• In conjunction with the Fleet contractor, BP&O be responsible for implementing process enhancement projects at market/site level with the geographic scope of leadership.
• Ensure best implementation of Fleet polices & procedures and assist to prepare regular compliance reports.
• Support the implementation of regional and global Fleet initiatives including management of local compliance.
• Handle fleet activities and operations and Liaise and coordinate between different stakeholders.
• Qualify and select appropriate suppliers.
• Negotiate, conclude and maintain supply agreements.
• Handle car ownership process and unused cars.
• Implement and follow up with the fleet safety program and test drive for the new delegates.
• Assist vendor assessment and evaluation at least on yearly basis
• Archive documentation in accordance with defined policy.

III – Reporting & Analysis

• Support the analytical requirements defined by the GP reporting line, including but not limited to:
  • Data gathering (internal and external) including Business requirements
  • Market and supplier analysis
  • Data management
• Work with internal functional experts, suppliers, and at times consultants, to implement and document various procurement team strategies and operational improvement efforts
• Develop well-rounded industry knowledge in various subcategory groupings as required to support market and/or site.

IV – Special Procurement projects:                                             

• Perform basic Spot Buying and support local sourcing initiatives as required.
• Provide non-category specific assistance to various GP teams.
• Provide Fleet assistance to various stakeholders.

QUALIFICATIONS

• Bachelor’s Degree (or equivalent) in business or a technical discipline desirable.
• More than 2 years work experience in Procurement discipline is preferred, ideally within a large multi-national company.
• Fleet experience is a plus
• Developing understanding of the end to end Procurement process including experience of Strategic Sourcing & Supplier Management.
• Strong organizational skills, capacity to quickly identify problems and structure solutions, and to plan and prioritize multiple projects, while maintaining high quality and meeting or exceeding deadlines.
• A team player who is willing to go above and beyond to meet goals and objectives.
• Ability to work as a team member and/or independently towards departmental objectives
• Effective communication and presentation skills, both verbal and written. Fluent English is a must.
• Sound IT skills – particularly in Excel spreadsheet, word processing and presentation packages.
• Ability to manage and prioritize a diverse workload and adapt to changing priorities and assignments
• Good Analytical Skills

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